February 2019: Timing is Everything

Timing is everything

We get many questions about clocking in and out, how time should be coded and how PTO work–check out the list of things employees and department time keepers need to know.

  • Every employee is responsible for their own time.  Even if your PTO is recorded by your department’s timekeeper, please check it often and let your manager/timekeeper know if any corrections are needed.
  • Are you a non-exempt employee (meaning you are paid hourly)? You MUST clock in and out.
  • If you did not work your full hours, you must take PTO to bring your hours up to your regular hours per week.
    • For non-exempt employees: the only time the code ABL should be used is in the case of actual low census.
  • If you have already worked your full hours for the week, you cannot use PTO.
    • Example: If you are a 40 hour a week employee, you cannot take 8 hours of PTO on Monday and work 40 hours Tuesday-Friday for a total of 48 hours.
  • Are you an exempt employee (meaning you are salaried)? You should never use the code ABL to record your time.
  • Managers should help monitor employee’s time.
  • As a reminder, Paid Time Off is not a vested benefit, meaning both the maximum hours you can keep and the accrual you earn can change year-over-year.


Questions? Check out these FAQs: